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Administrative & Operations

Hire a VA for Vendor Management

Request quotes, compare prices, and track invoices while you cut costs.

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VA for Vendor Management

Strategic Vendor Partnerships That Reduce Costs

South African vendor management VAs source suppliers, negotiate pricing, track contracts, process invoices, and maintain vendor relationships—optimizing procurement, reducing costs, and ensuring reliable supply partnerships for smooth operations.

Strong communication and negotiation skills

Organized approach to maintaining vendor databases

Experience in sourcing and vetting suppliers

Ability to track contracts and renewals

Detail-oriented in processing vendor invoices

Cost-effective solution - save up to 80% compared to local hires

What South African VA for Vendor Managements Can Do

Vendor Sourcing & Vetting

  • •Research and identify potential suppliers and vendors
  • •Request quotes and compare pricing from multiple sources
  • •Vet vendor credentials and verify references
  • •Maintain organized vendor database with contact information
  • •Onboard new vendors and set up vendor accounts

Contract & Agreement Management

  • •Track vendor contracts and renewal dates
  • •Monitor compliance with service level agreements
  • •Coordinate contract renewals and renegotiations
  • •Maintain digital filing of vendor agreements
  • •Flag upcoming expirations and terms requiring attention

Invoice Processing

  • •Process and verify vendor invoices for accuracy
  • •Match purchase orders with invoices received
  • •Track payment terms and due dates
  • •Resolve invoice discrepancies with vendors
  • •Coordinate with accounting for timely payments

Vendor Relations

  • •Serve as primary contact for vendor communications
  • •Coordinate delivery schedules and logistics
  • •Address vendor inquiries and resolve issues promptly
  • •Evaluate vendor performance and service quality
  • •Generate vendor performance reports and metrics
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Use Cases This Role Supports

A va for vendor management can help with these specific business needs

Supplier Sourcing & Vetting

Research vendors, assess quality, and help you reduce risk to ensure reliable partnerships.

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Vendor Contract & Invoice Management

Manage agreements, process invoices, and help you ensure compliance to optimize cash flow.

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Vendor Coordination, Inspections, and Repairs

Coordinate vendors, schedule inspections, and help you maintain property standards to ensure high quality results.

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Vendor Database Management

Manage vendor details, evaluate performance, and help you maintain data integrity to ensure compliance.

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Vendor Performance Tracking

Monitor vendor metrics, evaluate service quality, and help you optimize contracts to reduce operational costs.

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Which Industries Need This Role?

Companies in these industries frequently hire va for vendor managements

C

Construction

Project coordination and permit management

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H

Healthcare

Medical office administration and patient coordination

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S

Startups

Fast-growing startups needing scalable administrative infrastructure

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R

Real Estate

Real estate transaction coordination and client management

View Industry

How It Works

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Hire English Native Talent

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Snothando profile

Snothando

Virtual Administrative Support Specialist

Work Experience

Virtual Assistant at Freelance

01-01-2020 - Present

Sales Consultant at UDM International

07-01-2023 - 11-01-2024

Education

Professional Certificates in Marketing

01-01-2023 - Present

Core Competencies
Administrative Support
Data Entry
Client Communication
Recently Updated: Jul 23, 2025
Danielle profile

Danielle

Sales and Administrative Professional

Work Experience

Self-Employed at Private English Tutor

12-01-2024 - 03-01-2025

Sales Representative | Copywriter & SEO Writer at Empire

05-01-2024 - 06-01-2024

Education

Matric from Stanmore Secondary

01-01-2019 - 11-01-2023

Core Competencies
Sales
Copywriting
Customer Service
Recently Updated: Jul 10, 2025
Chantel profile

Chantel

High Ticket Sales, Data Analysis, and Project Management

Work Experience

Sales Account Manager at Kathea Energy

06-19-2023 - 01-01-2025

Project Manager at Provhana (Pty) Ltd

01-01-2021 - 12-31-2022

Education

BSc in Actuarial Sciences

01-01-2015 - Present

Core Competencies
Project Management
Data Analysis
Sales
Recently Updated: Jul 17, 2025
Dimpho profile

Dimpho

Barbershop Manager & Product Designer

Work Experience

Barbershop Manager & Product Designer at Cutting Edge Barbershop

01-01-2022 - 01-01-2025

Barber & Hair Stylist at The Legendary Barbershop

01-01-2021 - 01-01-2022

Education

Vocational Training

01-01-2012 - 01-01-2018

Core Competencies
Product Design
Digital Marketing
Entrepreneurship
Recently Updated: Jul 22, 2025
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