Hire a Virtual Assistant for Medical Aesthetics
South African virtual assistants manage patient scheduling, lead follow-up, and EMR tasks. Your in-office team focuses on delivering exceptional patient experiences and treatments.
High-Touch, High-Tech Support for Medical Aesthetics
Let HireSava VAs manage your front desk and back office tasks. This ensures no lead is missed while maintaining strict HIPAA compliance.
Trained in HIPAA compliance and strict data security protocols for patient information
Experienced in sales-oriented customer service and upselling aesthetic treatments
Skilled at monitoring high-intent leads across all channels (phone, chat, Instagram DMs)
Can handle patient reactivation and follow-ups to maximize lifetime value
Familiar with EMR/CRM software like Aesthetic Record, Vagaro, and PatientNow
Types of Roles for Every Medical Aesthetics Use Case
Virtual Assistant for Patient Coordination
Example Roles
- •Patient Scheduling Coordinator
- •Virtual Front Desk
- •Medical Appointment Scheduler
- •Patient Care Coordinator
Virtual Assistant for Medical Records
Example Roles
- •Medical Records Specialist
- •EMR Coordinator
- •Insurance Verification Specialist
- •Documentation Specialist
Virtual Assistant for Practice Growth
Example Roles
- •Social Media Manager
- •Patient Reactivation Specialist
- •Lead Follow-up Coordinator
- •Sales Assistant
Virtual Administrative Assistant
Example Roles
- •Compliance Coordinator
- •Billing Assistant
- •Document Management Specialist
- •Practice Administrator
Example Tasks That Our Medical Aesthetics Assistants Handle
Patient Scheduling & Coordination
- •Answering high-volume phone calls and managing patient inquiries
- •Scheduling medical and aesthetic appointments for multiple providers
- •Sending automated appointment confirmations and personalized reminders
- •Managing rescheduling and cancellations to optimize the clinic schedule
- •Handling pre-visit FAQs about treatments, pricing, and preparation
Patient Records & Admin
- •Collecting and verifying new patient demographics and insurance information
- •Updating patient records in EMR/CRM software
- •Managing digital patient intake forms, consent forms, and treatment documentation
- •Ensuring all communications are handled in a 100% HIPAA-compliant manner
Patient Engagement & Sales
- •Responding in real-time to Instagram DMs, Facebook messages, and website chats
- •Following up on leads who abandoned the online booking form
- •Upselling and cross-booking relevant services (e.g., pairing Botox with lip fillers)
- •Sending pre- and post-care instructions via email or text
- •Conducting patient reactivation calls to no-shows and lapsed patients
Compliance & Operations
- •Monitoring industry-specific regulation changes across jurisdictions
- •Tracking provider certification and license renewal requirements
- •Organizing and filing regulatory documentation for practice compliance
- •Assisting with tracking product inventory and supplies
How it works?
HireSava.com is the easiest way to hire remote talent from South Africa. 3 easy steps to hire your dream talent.
Post a job
Let talented workers come to you by posting a job.
- Describe the role, skills required, and other details.
- Add screening questions to filter candidates based on your unique criteria.
- Select from our job packages to boost visibility and attract the best candidates.
Review applications
Sort through qualified candidates and find your perfect match.
- Review detailed profiles and work history.
- Filter candidates based on skills and experience.
- Shortlist top candidates for interviews.
Hire and start working
Connect with your chosen candidate and begin your collaboration.
- Message candidates directly through our platform.
- Conduct interviews and finalize terms.
- Start working together immediately.
Simple, monthly pricing.
Hire talent directly with no markups
Cancel when done recruiting.
Hire great talent or we'll give your money back. It's better than a "free trial."
Pro
$69/mo
- Create 3 job posts per month
- 14 day job expiration
- Unlimited applications per job
- Message candidates
- View contact details
- Access candidate resumes
Cancel easily anytime. No hidden fees.
Premium
$99/mo
- Create 5 job posts per month
- 30 day job expiration
- Unlimited applications per job
- Message candidates
- View contact details
- Access candidate resumes
- AI features
Cancel easily anytime. No hidden fees.
GUARANTEE
100%
100% Money Back Guarantee.
If you don't find someone great, we'll give you your money back.
NO CONTRACTS. NO COMMITMENTS. NO EXTRA FEES. NO SALARY MARKUPS. CANCEL SUBSCRIPTION AT ANYTIME.