Senior Executive Assistant
About the role and the company hiring.
Remote · Full-Time · 6 PM to 2 AM South Africa Time
About Us
We're a small, growing Canadian professional services firm with a remote team. We're hiring a senior Executive Assistant to run the founder's week and the firm's operations desk.
About the Role
This is a senior role for someone who has run operations, not just a calendar.
You'll own the founder's calendar, inbox and travel, plus the operations work that keeps the firm running: client invoicing, team payroll prep, payroll and filing deadlines, hiring coordination, and making sure client requests reach the right person and get done. When the founder travels or is in meetings, you keep everything moving.
What You'll Do
Run the founder's calendar, inbox and travel, with work and family in one place
Triage shared client inboxes and turn requests into tracked tasks for the team
Prepare monthly client invoicing and the team's payroll run
Keep payroll, remittance and year-end filing deadlines on track across clients
Coordinate hiring, onboarding and offboarding
Handle vendors, subscriptions, insurance and other business admin
Follow up on open items until they close, without being asked
Who You Are
Senior. You've been the person a business owner relies on to run things, not just book things.
Decisive. You make sensible calls on the founder's behalf and report back.
Accurate. Invoices, payroll and calendars are right the first time.
Organized across many deadlines at once.
AI-fluent. You use Claude or similar tools to work faster, and you check the output.
Must-Haves
5+ years as an Executive Assistant, Operations Manager or similar, supporting a business owner
Hands-on invoicing and payroll administration experience
3+ years of remote work
Excellent written and spoken English
Available full-time, Monday to Friday, 6 PM to 2 AM South Africa time (night shift)
Reliable internet, quiet workspace, and backup power and internet
References we can speak with
Nice-to-Haves
Canadian payroll filings (T4, ROE, WorkSafeBC) or US payroll (W-2, 1099)
Accounting or bookkeeping firm experience
Managing other assistants
Supporting a founder through periods of growth
Software
If you have experience with any of the following, note it in your application:
Google Workspace
Claude or ChatGPT
QuickBooks Online (QBO)
Gusto, Wagepoint or ADP
Wise
Missive
Double (formerly Keeper)
GoHighLevel (GHL)
Logistics
Schedule: Full-time, Monday to Friday, 6 PM to 2 AM South Africa time (9 AM to 5 PM Vancouver time)
Setup: 100% remote
Compensation: Based on experience. Share your expectations in your application.
Term: Long-term role
How to Apply
Apply on HireSava and answer every screening question. Generic answers will be ignored.
One of the screening questions asks for this post's keyword: AHEAD.
Applications that skip any question will not be reviewed.
This is a direct company role. Apply with a short statement and resume. HireSava does not charge applicants or sit in the middle of your application.
How to apply
Hit Apply now. You will be asked for a short application statement, your resume, and answers to any screening questions the employer added for this role.