Virtual Assistant & Bookkeeper

Short Description

We're a conservation-focused organization operating across the US and Mozambique, looking for a sharp, reliable virtual assistant who can also handle light bookkeeping. You'll support a busy executive day-to-day and keep financial records clean and current. This is a long-term, full-time remote role for someone organized, trustworthy, and proactive.

About the Role

You'll work directly with a senior leader on our team, acting as their right hand for administrative work while also owning a defined set of bookkeeping tasks. The mix is roughly 60% executive/admin support and 40% bookkeeping. We value people who take ownership, communicate clearly, and treat the work as if the business were their own.

Executive & Admin Support (~60%)

• Inbox and calendar management — triage email, schedule and protect time, handle scheduling across US and Africa time zones.

• Drafting and formatting documents, emails, and reports.

• Research and data gathering — vendors, options, background for decisions.

• Travel coordination and itinerary building.

• Tracking tasks and following up so nothing falls through the cracks.

• General operational support and ad-hoc projects as they come up.

Bookkeeping (~40%)

• Recording transactions and keeping the books current and accurate.

• Reconciling accounts against bank and card statements.

• Entering invoices and matching them to supporting documents.

• Organizing receipts and maintaining clean financial records and filing.

• Preparing simple summaries and flagging anything unusual.

Note: this role records and organizes financial information. It does not approve vendors, change vendor payment details, or release payments — those are handled separately by design.

What We're Looking For

• Fluent, professional English (written and spoken). 

• 2+ years in a virtual assistant, admin, or operations role. 

• Hands-on bookkeeping experience and comfort with accounting software (e.g., QuickBooks, Xero, or similar). 

• Strong with spreadsheets (Excel / Google Sheets) and Google Workspace. 

• Genuinely organized — you track details and follow through without being chased. 

• Reliable internet, a quiet workspace, and availability for meaningful overlap with US working hours. 

• Discreet and trustworthy with sensitive and financial information. 

Nice to Have

• Experience supporting an executive or founder directly.

• Exposure to nonprofit, conservation, or international operations.

• Portuguese language ability (useful but not required).

Details

• Type: Full-time, long-term, fully remote. 

• Location: South Africa. 

• Hours: Full-time with overlap into US business hours (we'll confirm the window together). 

• Reports to: A senior leader on our team; works closely with our finance function. 

• Start: As soon as we find the right person.