U.S. Law Firm Seeking EXPERIENCED Office Manager (Remote)

About the Role 

We are a well-established law firm in Phoenix, Arizona seeking an experienced and highly organized Office Manager to oversee the day-to-day administrative operations of our firm. This is a pivotal role that keeps our attorneys and legal staff supported so they can focus on delivering exceptional client service. 

The ideal candidate brings prior experience managing office operations in a U.S.-based professional services or legal environment and understands how American firms operate — including workplace compliance, vendor relationships, and staff coordination. 

Key Responsibilities 

• Oversee daily office operations to ensure a smooth, efficient, and professional work environment 

• Manage schedules, calendars, and meeting coordination for attorneys and senior staff 

• Supervise administrative personnel, including receptionists and support staff 

• Maintain and organize physical and digital records, client files, and case-related documents in compliance with firm policies 

• Handle procurement of office supplies, equipment, and vendor contracts 

• Assist with onboarding new employees and coordinating training schedules 

• Coordinate with IT and external service providers to maintain office systems and infrastructure 

• Prepare internal reports, correspondence, and presentations as needed 

• Support billing, invoicing, and accounts payable processes in collaboration with the finance team 

• Ensure compliance with workplace regulations, firm policies, and applicable Arizona and federal guidelines 

• Serve as the primary point of contact for building management, maintenance, and facility-related matters 

Required Qualifications 

• Minimum 3 years of experience as an office manager or senior administrative staff at a U.S.-based firm 

• Working knowledge of U.S. professional firm operations, including HR basics, vendor management, and compliance 

• Strong written and verbal communication skills in English 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) 

• Demonstrated ability to manage multiple priorities and meet deadlines 

• High degree of discretion when handling confidential information 

• Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience) 

Preferred Qualifications 

• Prior experience in a law firm, legal services, or professional services environment 

• Familiarity with legal practice management software (e.g., Clio, MyCase, or similar) 

• Experience with billing support or basic bookkeeping 

• Knowledge of Arizona state employment regulations 

What We Offer 

• Competitive salary commensurate with experience 

• Opportunity for professional growth, expanded responsibilities, and ongoing training 

• Collaborative, supportive remote team culture that values your contributions and respects your time 

• Consistent, long-term position with a stable and growing firm