Part-Time Executive Assistant / Personal Secretary

Hi!

I'm a business owner based in Amsterdam running multiple companies (a software agency with ~10 clients, a consumer app, and a software product). I need a reliable, part-time assistant to help me stay on top of everything.

The role has two parts:

1. Stream monitoring — I have a lot of moving parts across different businesses. I need someone regularly checking in on what's happening, flagging things that are slipping, and making sure nothing gets dropped. Think of it as a second pair of eyes on the chaos.

2. Daily accountability — Every morning I have 5-10 small tasks that just need to get done (clearing email, responding to people, scheduling appointments, picking up post, making transfers). I need someone to go through these with me and help me knock them out. This is as much about accountability as it is about delegation.

What the week looks like:

• 2-3 short morning calls (15 min), quick-fire through the list

• Responsive on WhatsApp throughout the day for quick asks

• Sometimes you'll action things yourself (log into a tool, send a message, check on something)

• Sometimes I just need the nudge

You should be:

• Based in an EU-friendly timezone (UK, Europe, South Africa all fine)

• A fluent English speaker (spoken and written — this is non-negotiable)

• Comfortable with tech — logging into web apps, navigating dashboards, basic admin in various tools

• Reliable and consistent — not looking for someone who disappears for days

• Familiar with the basics of business admin (invoices, scheduling, follow-ups)

Nice to have:

• Interest in AI tools — a big part of this role is that I'll teach you how to use AI to handle tasks faster. You'll get access to AI tools connected to all my systems. If you're curious about AI, this is a chance to build a genuinely valuable skill while getting paid.

This is part-time, flexible work. Ideal for someone who wants consistent hours without a full-time commitment — a parent working around school hours, someone building a freelance career, or anyone who wants steady remote work with a single client.

Hours: ~5-10 hours/week

Rate: Open to discussion based on experience and location