Operations Coordinator

The Roebling Team is a boutique Manhattan real estate advisory business focused on residential sales, commercial leasing, market research, and high-touch client service. We are looking for a sharp, highly organized remote operations coordinator to help manage the daily execution behind a growing brokerage platform.

This is not a basic admin role. The right person will be detail-oriented, proactive, polished in writing, comfortable with deadlines, and able to keep multiple deals, clients, vendors, and marketing projects moving at once.

Responsibilities

• Manage calendar, scheduling, confirmations, and follow-ups

• Coordinate buyer tours, listing appointments, vendor access, and showing logistics

• Track active deals, board packages, missing documents, deadlines, and client next steps

• Maintain CRM records, client notes, tasks, and pipeline follow-up

• Draft polished client emails from rough notes or voice memos

• Help prepare listing launches, presentations, market updates, and due diligence materials

• Coordinate newsletters, website updates, light content formatting, and research organization

• Communicate with clients, agents, attorneys, managing agents, vendors, and internal team members

• Create order from messy information and keep projects moving without constant supervision

Ideal Candidate

• Excellent written English and professional communication skills

• Claude Cowork and Claude Chat fluency required. Claude Design skills required. Interest in Claude Code and ability to experiment and learn is required.

• Strong judgment, follow-through, and attention to detail

• Comfortable working in a fast-moving, entrepreneurial environment

• Familiar with U.S. business culture and client-service standards

• Able to anticipate needs, not just wait for assignments

• Real estate experience preferred, but not required

• Experience with CRM systems, Google Workspace, spreadsheets, Canva, Mailchimp, or similar tools is a plus

What Success Looks Like

You make the business feel calmer, cleaner, and more organized. You catch loose ends before they become problems. You can take a messy voice note, email chain, or task list and turn it into clear next steps. You help ensure clients feel followed up with, deals stay organized, and marketing projects actually get completed.

Hours & Compensation

Full-time
Approximately 30-45 hours per week initially.
Remote role. Must be available for meaningful overlap with New York business hours.

Compensation based on experience.

To Apply

Please send:

1. A brief note on why this role interests you

2. Relevant experience

3. Your hourly or monthly compensation expectation

4. What interests you about New York City real estate