Finance and Reporting Executive - Holiday Let Company

We are a serviced accommodation and property management company operating across London. We manage short-term and medium-term accommodation for corporate travellers, relocation clients, contractors, medical stays, and leisure guests. 

We are seeking a highly organised and detail-oriented Finance & Reporting Assistant to support our finance and reporting functions on a part-time basis. This role is ideal for someone with bookkeeping or accounting experience who enjoys working with numbers, reconciling records, identifying discrepancies, and ensuring financial information is accurate and up to date. 

The successful candidate will take ownership of day-to-day financial administration, reporting updates, invoicing, reconciliations, and month-end preparation. 

Working Hours/Budget 

• ZAR 4,200 per month 

• 3 hours per day, Monday to Friday 

• UK working hours (flexibility provided) 

• Additional paid overtime may be required for month end reporting 

Responsibilities 

• Perform daily bank reconciliations across multiple bank accounts and payment platforms 

• Maintain accurate records within Xero 

• Review expenses and allocate transactions using supporting information provided by the team 

• Investigate and resolve discrepancies independently 

• Prepare and issue invoices accurately and promptly 

• Monitor outstanding invoices and follow up on overdue balances where required 

• Maintain accurate accounts receivable records 

• Import and reconcile transactions within our reporting systems 

• Review booking information and supporting records 

• Reconcile booking income, management fees, cleaning charges, and operational expenses 

• Review monthly reports and identify unusual transactions or variances 

• Prepare month-end reporting schedules for management review 

• Ensure monthly reporting is completed by the 1st of each month 

• Prepare draft annual financial statements using existing company templates 

• Maintain organised financial records and supporting documentation 

• Identify opportunities to improve accuracy and efficiency within financial processes 

Required Qualities 

Required 

• Strong bookkeeping, finance, accounting, or reporting experience 

• Strong experience using Xero 

• Strong Microsoft Excel skills 

• Excellent written and verbal English 

• Highly organised and detail-oriented 

• Ability to work independently with minimal supervision 

• Strong analytical and problem-solving skills 

• Comfortable managing recurring deadlines 

• Strong sense of ownership and accountability 

Preferred 

• Experience within serviced accommodation, property/Airbnb management or lettings 

• Experience preparing management accounts or annual accounts 

• Accounting qualification or studies in progress 

• Experience using Slack and ClickUp 

Interested applicants, please send the following: 

1. Resume in PDF format 

2. Internet Speed Test result dated within the last 7 days 

3. Photo of your home office setup 

4. One-minute introductory video explaining: 

• Your bookkeeping/accounting experience 

• Your experience using Xero 

• Any experience within property management, hospitality, or serviced accommodation 

Incomplete responses shall not be entertained.  

Good luck and we look forward to hearing from you!  

Thank you very much for your time.