Executive Assistant & Finance Operations Lead (Remote) - Amazon Agency

We are a high-growth Amazon Management Agency ($50k MRR / 20+ Clients). We are looking for a Senior Hybrid Professional to serve as the right hand to the Founder.

This is not a "task-taking" role. You are a Silent Operator who will manage the agency’s internal finances, audit our client bookkeeping standards, and protect the Founder’s mental capacity by independently managing operations and administration.

Core Responsibilities

1. Finance & Bookkeeping (The Specialist)

• Agency Finance: Manage full-cycle internal bookkeeping (Xero/QBO), including payroll for a global team of 10, invoicing, and expense tracking.

• Client Quality Assurance: Act as the "Senior Auditor" for our junior bookkeepers. You will review client financial reports to ensure 100% accuracy before they reach the client.

• Operational Reporting: Track agency KPIs (Revenue per Employee, Profit Margins, and Tool ROI) to provide the Founder with a weekly "Health of the Agency" brief.

2. Executive Operations (The Gatekeeper)

• Inbox & Calendar Triage: Independently manage the Founder’s communications. Your goal is to resolve 80% of inquiries without the Founder ever seeing them.

• Project Liaison: Coordinate between the Founder, the Automation Specialist, and the Senior Head of Ops to ensure tool development and client projects stay on schedule.

• Internal Coordination: Manage team meetings, agendas, and follow-ups. You are the "glue" that ensures the 4 junior staff members and seniors are aligned.

Who You Are

• The Independent Thinker: You don't ask "What do I do next?" You say, "I noticed X, so I implemented Y to save you time."

• The Discreet Professional: You will have full visibility into the agency's finances. High integrity and a "corporate vault" mindset are non-negotiable.

• The Silent Operator: You take pride in things running perfectly in the background. You are calm under pressure and can tell a client "No" or "Wait" with total professionalism.

Required Qualifications

• Experience: 5+ years as an Executive Assistant or Operations Manager, ideally within a digital agency or for a high-level entrepreneur.

• Financial Background: Proven experience in Senior Bookkeeping, Accounting, or Financial Management. (CPA, ACCA, or equivalent degree preferred but not required if experience is extensive).

• Tech Stack: Expert-level knowledge of Xero/QuickBooks and Project Management tools (Notion, Slack, WhatsApp, Google Workspace). Experience with the Amazon Seller Central ecosystem is a massive plus.

• Location: Ideally based in South Africa or Eastern Europe (to align with our existing leadership team's time zones).

Why Join Us?

• 100% Remote: Work from wherever you are most productive.

• High Autonomy: We hate micromanagement. Once you prove your judgment, you will have total freedom over your workflow.

• The "Mental Space" Mission: You aren't just an employee; you are the reason the Founder has the space to innovate and build the tools that will take us to $1M+ revenue range.

How to Apply

Please send a brief cover letter (no more than 300 words) or a 2-minute Loom video.

The Test: In your application, please answer this scenario: "A VIP client emails the Founder asking for an emergency meeting during his scheduled 4-hour 'Deep Work' block. How do you handle this without interrupting him?"