Real Estate
Hire a VA for Transaction Coordination
Audit files, track dates, and ensure compliance while you close escrow.
Transaction Management from Contract to Close
South African transaction coordinators audit files, track critical dates, ensure document compliance, coordinate with all parties, manage deadlines, and keep transactions on track—ensuring smooth closings while agents focus on clients and new business.
Highly organized and deadline-driven
Experience in real estate contract checklists
Strong communication with agents and clients
Attention to detail for document compliance
proactive in tracking critical dates
Cost-effective solution - save up to 80% compared to local hires
What South African VA for Transaction Coordinations Can Do
File Management
- •Audit transaction files for completeness
- •Organize all transaction documents
- •Ensure proper document execution
- •Maintain digital transaction files
- •Archive closed transactions
Deadline Tracking
- •Track all contract contingency dates
- •Monitor inspection and appraisal deadlines
- •Send deadline reminders to all parties
- •Manage escrow timeline milestones
- •Ensure timely document submissions
Coordination & Communication
- •Coordinate between agents, lenders, and title
- •Schedule inspections and appraisals
- •Request and track required documents
- •Communicate status updates to stakeholders
- •Resolve transaction issues proactively
Compliance & Closing
- •Review documents for compliance
- •Ensure all signatures are obtained
- •Coordinate final walk-throughs
- •Prepare closing checklists
- •Facilitate smooth closing process
Use Cases This Role Supports
A va for transaction coordination can help with these specific business needs
Appointment Scheduling
Coordinate client bookings, manage calendars, and help you maximize efficiency to increase productivity.
Learn MoreAppointment Setting
Qualify prospects, schedule meetings, and help you build a sales pipeline to increase revenue.
Learn MoreCalendar Management
Schedule appointments, manage meeting conflicts, and help you improve time management to maximize productivity.
Learn MoreCase File Document Management
Organize case files, maintain document security, and help you ensure compliance to streamline legal processes.
Learn MoreClient Intake Communication
Process initial inquiries, confirm service needs, and help you improve client relations to increase retention.
Learn MoreWhich Industries Need This Role?
Companies in these industries frequently hire va for transaction coordinations
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